Excel to PDF

What is Excel to PDF?

Excel to PDF is a free online tool that converts your spreadsheets into PDF documents. Turn your Excel files, OpenDocument spreadsheets, or CSV data into professional, printable PDFs that look the same on every device.

Why Would You Need to Convert Excel to PDF?

Spreadsheets are great for working with data, but sometimes you need them in PDF format:

• Sharing with clients: Send reports or invoices as PDFs so recipients can not accidentally edit the numbers
• Printing documents: PDFs maintain exact formatting when printed, while spreadsheets often need adjustments
• Email attachments: Not everyone has Excel - PDFs open on any device without special software
• Archiving records: Save financial reports or data snapshots as permanent, uneditable records
• Professional presentations: PDFs look more polished than raw spreadsheet files
• Protecting formulas: Hide your calculations and formulas by converting to PDF

How to Convert Excel to PDF - Step by Step

1. Upload your file: Click the upload button or drag and drop your Excel file into the box
2. Check the preview: Verify your file name and size are correct
3. Choose settings: Select page size (A4, Letter, etc.) and orientation. Tip: Landscape works better for wide spreadsheets!
4. Click Convert: Hit the "Convert to PDF" button and wait a few moments
5. Download: Click download to save your new PDF file

Supported File Formats

• XLSX: Microsoft Excel 2007 and newer (most common format)
• XLS: Microsoft Excel 97-2003 (older Excel format)
• ODS: OpenDocument Spreadsheet (LibreOffice, OpenOffice)
• CSV: Comma-Separated Values (universal data format)

Key Features

• Preserves formatting: Cell colors, borders, fonts, and number formats are maintained
• Multiple sheet support: All sheets in your workbook are converted to PDF pages
• Page size options: Choose from A4, Letter, Legal, A3, or A5
• Landscape mode: Perfect for spreadsheets with many columns
• Fast conversion: Most files convert in just a few seconds
• Free and secure: No registration required, files deleted after processing

Tips for Best Results

• Use landscape orientation for spreadsheets with many columns - it fits more data per page
• Make sure your print area is set correctly in Excel before uploading
• For large spreadsheets, check that column widths are reasonable so data is not cut off
• Remove any hidden rows or columns you do not want in the PDF

Frequently Asked Questions

Will my formulas show in the PDF?

No, only the calculated values are shown. Your formulas remain hidden, which is great for sharing reports without revealing your calculations.

What happens to multiple sheets?

All visible sheets in your workbook are converted. Each sheet becomes separate pages in your PDF document.

Why does my spreadsheet look different in the PDF?

Very wide spreadsheets may be scaled to fit the page width. For best results, use landscape orientation and consider adjusting column widths in Excel first.

Is there a file size limit?

Yes, files up to 50MB are supported. For larger files, try removing unnecessary data or splitting into multiple files.

Can I convert password-protected Excel files?

You will need to remove the password protection first. Save your file without a password, then upload it here.