What is Distribute Student Grades?

Distribute Student Grades is a workflow that helps teachers split a single PDF containing all student grades into individual files. Perfect for when you have one document with grades for the entire class and need to send each student their own grade report privately.

Why Would You Need This?

Sending grades individually protects student privacy and makes distribution easier. Here are common situations where this workflow helps:

• End of semester grades: Split the class grade report into individual files for each student
• Exam results: Separate a multi-page exam result document into one page per student
• Progress reports: Divide quarterly progress reports for individual parent distribution
• Certificate distribution: Split a batch of certificates into individual files
• WhatsApp sharing: Create small, compressed files perfect for messaging apps

How to Use Distribute Student Grades - Step by Step

1. Upload your grade PDF: Upload a single PDF file containing all student grades. Each page should contain one student's information.
2. Set split options: The workflow will split by page by default (1 page = 1 student). Adjust if your layout differs.
3. Configure file naming: Set a naming template for the output files, such as "Grade_{student_name}" or use automatic numbering.
4. Click Process: The workflow splits the PDF, renames files, and compresses them automatically.
5. Download files: Get all individual grade files in a ZIP archive, ready to distribute.

Key Features

• Three tools in one: Split, rename, and compress in a single workflow
• Privacy-friendly: Each student only receives their own grade file
• WhatsApp-ready: Compressed files are small enough for messaging apps
• Batch output: All files delivered in one convenient ZIP download
• Custom naming: Name files systematically for easy identification

Tips for Best Results

• Ensure your source PDF has one student per page for accurate splitting
• Use a clear naming template that includes student identifiers
• Review the split preview before processing to confirm page alignment
• Keep a copy of the original combined PDF for your records

Frequently Asked Questions

What if some students have multiple pages?

This workflow splits by single pages. If students have multi-page reports, use the Split PDF tool directly with custom page ranges.

Can I add student names to the filenames?

Yes, you can provide a list of student names to use in the filename template, or use automatic numbering.

How small will the compressed files be?

Compression typically reduces file size by 40-60%. Single-page grade reports usually end up under 500KB, perfect for WhatsApp.

Will the files be in the same order as the original?

Yes, files are split and numbered in the same order as pages appear in the original PDF.