What is Create Class Archive?

Create Class Archive is a workflow designed to help teachers organize and preserve class documents at the end of a term or school year. It standardizes file names, combines everything into one archive document, compresses it for efficient storage, and adds an archive watermark for identification.

Why Would You Need This?

Keeping organized records of class work is important for documentation and future reference. Here are situations where this workflow helps:

• End of year archiving: Compile all student work from the year into one organized archive
• Project documentation: Archive completed group projects with consistent naming
• Exam records: Store all exam papers and answer sheets in one compressed file
• Portfolio creation: Combine student portfolios into a class-wide archive
• Handover preparation: Create organized records when transferring to another teacher

How to Use Create Class Archive - Step by Step

1. Upload all documents: Select all PDF files you want to archive. These can be student work, exams, projects, or any class documents.
2. Set naming convention: Define a naming template to standardize all filenames (e.g., "Class5A_Math_001").
3. Review order: Arrange files in the order you want them to appear in the final archive.
4. Set archive label: Enter the watermark text for the archive (e.g., "ARCHIVE - Class 5A - 2026").
5. Click Process: The workflow renames, merges, compresses, and watermarks everything automatically.
6. Download: Get your complete class archive as a single compressed PDF file.

Key Features

• Four tools in one: Rename, merge, compress, and watermark in a single workflow
• Consistent organization: All files renamed following your template
• Space efficient: High compression reduces storage requirements
• Clear identification: Archive watermark identifies the document's purpose
• Single file output: Everything combined into one easy-to-store PDF

Tips for Best Results

• Sort files by student name or date before uploading for logical ordering
• Use a naming template that includes class, subject, and year for easy retrieval
• Choose a subtle watermark opacity (20-30%) so content remains readable
• Keep a backup copy of original files before archiving

Frequently Asked Questions

How much space will the archive save?

High compression typically reduces total file size by 50-70%. A folder of 100MB of documents might become a 30-40MB archive.

Can I search text in the archived PDF?

Yes, if the original PDFs had searchable text, the archive will maintain text searchability.

Will the watermark cover the content?

The default watermark uses 20% opacity and diagonal placement, making it visible but not obstructing the content.

What naming template should I use?

A good template includes class identifier, subject, and sequence number. Example: "{class}_{subject}_{index}" produces "5A_Math_001", "5A_Math_002", etc.